top of page

Save Prompts, Save Time: Maximising Repeatable Mega Prompts to Take You to the Next Level

  • Writer: Rob Anderton
    Rob Anderton
  • Jan 30
  • 2 min read

As a frequent user and coach on maximising tools like Microsoft 365 Copilot, finding shortcuts to improve adoption and efficiency has become a personal mission. I’ve covered simple, chain, and mega-prompting techniques with various groups, but one recurring challenge has been the ability to quickly access previously written or curated prompts.


For those perhaps less familiar, a prompt is a command given to the generative AI to elicit a specific type of response. The way we structure our prompts - our technique - greatly impacts the quality of the results. My best responses have come from mega-prompts, where detailed instructions provide the AI with ample context to generate tailored and useful replies. Until recently, I relied heavily on Excel spreadsheets and OneNote templates to store prompts for easy access. But not anymore.


Introducing Copilot Prompt Gallery

Rediscover and Share Your Best Prompts in an Instant

Microsoft Teams interface showing suggested prompts for tasks. Features categories, options to filter by app or job type, and a green corner detail.
Rediscover yours and your teams saved prompts

Gone are the days of copying and pasting prompts into shared libraries that rarely get revisited. Microsoft now enables users to save, share, and retrieve prompts within seconds, making the entire process far more seamless.


The new save feature allows users to add a title to each prompt, making rediscovery quick and easy. While more organisational and categorisation features are expected soon, I recommend saving your most valuable six to eight prompts and using a structured naming convention to ensure efficiency.

A diagram showing a breakdown of task type and activity to form an example such as 'Create' as the task type, and 'A thorough policy rewrite' as the activity.
Example of a simple naming convention you may wish to adopt for consistency and ease of use

Why does this matter?

Efficiency, Quality, Collaboration, and Adoption.


  • Efficiency: Why start from scratch when you can access a curated prompt in seconds? Those who write good prompts will outperform others, but those who can access well-crafted prompts on demand will excel even further.


  • Quality: If a prompt works, there’s no need to reinvent the wheel—perhaps just refine it. Having saved, shareable prompts fosters consistency, improving output across teams and organizations.


  • Collaboration: A prompt shared is a problem halved. By sharing what works within teams, knowledge is preserved, even as people move on, ensuring everyone benefits from collective learning.


  • Adoption: Not everyone finds it intuitive or natural to use generative AI. A readily accessible prompt gallery lowers barriers to entry, encouraging more experimentation and boosting engagement with Copilot.


What would make your top eight prompts?


Whether you're persevering with your personal productivity or redesigning processes for departments, curating, saving, categorising, and refreshing your best prompts for easy use is a worthwhile exercise. Let me know in the comments what your core prompts centre on, and let’s keep advancing together.


Credits

Author: Rob Anderton

Editorial: Rob Anderton / OpenAI. (2025). ChatGPT 4o [Large language model]. https://chat.openai.com/chat

Images: Microsoft Community Hub (2024), OpenAI. (2025). ChatGPT 4o [Large language model]. https://chat.openai.com/chat


bottom of page